Job Details

Job Responsibilities:

• Office Management:
  • Maintain office supplies, equipment, and inventory.
  • Handle incoming and outgoing mail/couriers.
  • Organize and maintain filing systems (physical & digital).
• Communication & Coordination:
  • Answer and direct phone calls, emails, and inquiries.
  • Schedule meetings, appointments, and travel arrangements.
  • Assist in preparing reports, presentations, and correspondence.
• Data Entry & Record Keeping:
  • Update databases, employee records, and customer information.
  • Assist in documentation and compliance tasks.
• General Support:
  • Assist HR with onboarding new employees.
  • Coordinate with other departments for administrative tasks.
  • Handle petty cash and basic expense tracking.
• Bookkeeping & Data Entry:
  • Process invoices, receipts, payments, and expenses.
  • Maintain accurate financial records in accounting software (e.g., QuickBooks, SAP).
• Accounts Payable & Receivable:
  • Assist in processing supplier/vendor payments.
  • Follow up on customer payments and send payment reminders.
  • Reconcile bank statements and transactions.
• Payroll & Expense Support:
  • Assist in payroll processing (timesheets, deductions, etc.).
  • Track employee expenses and reimbursements.
• Reporting & Compliance:
  • Prepare basic financial reports (e.g., balance sheets, P&L).
  • Assist in audits and tax filing preparations.
  • Ensure compliance with accounting policies.