Job Details

Position: Human Resources Assistant

Qualification/ Skills: Diploma/ Degree in Human Resources Management/Business Management/ Administration

Work related experience: 2 to 3 years of experience in HR related functions

Working Location: Senai, Johor

Responsibilities:

• Process and monitor monthly rental, utilities, dormitory fees and other invoices related to the dormitories
• Monitor dormitory tenancy agreements renewals
• Arrange regular audit inspection in the dormitory
• Monitor dormitory cleanliness, damage items, safety issue and others related matters
• Update the dormitory occupants listing
• Assist in room arrangement for the new workers
• Assist to send the workers to the hospital or clinic if they are sick especially after office hours
• Process monthly security guard invoices
• Communicate with security company for any issues related to the security guards
• Monitor and checking security guard log book and monitor the security clocking activity
• Update the security guard team regarding the holidays or plant shutdowns Company
• Update the security guard team for any contractors’ work during the company shutdown
• Monitor the parking inside the company
• Arrange the newcomers for bank account opening
• Assist the workers for replacement of bank card for damage or lost CIMB Bank card
• Communicate with the Bank for any blocked or scamming activities and assist the worker to lodge police report
• Assist in arranging the workers to go to Bank to update their passport and permit information
• Assist in the arrangement of migrant workers’ passport and permit matters
• Prepare the travel document (surat jalan) if the migrant worker is travelling
• Monitor the workers uniforms’ stock and distribute the uniforms to workers accordingly (Yearly and for replacement)
• Keep up the in and out record for the uniforms
• Request to make purchase orders for the uniforms
• Arrange the lockers for the new workers
• Monitor the lockers of the workers
• Arrangement of duplicate keys for the workers who lost their locker ke
• Inform workers to return back Uniform and Locker Key upon resignation or end contract.
• Purchase of flight ticket for the expatriates based on requested date, time, type of flight and weight of luggage
• Send the flight details to the expatriates via email
• Monitor invoice of travel agents for expatriates
• Announce workers regarding upcoming event as well as updated rules and regulation of the company. Monitor CCTV from time to time
• Provide the requested CCTV footage by the management
• Monitor foreign worker attendance for the monthly invoices
• To check and update the renewals of the agreements for the expatriates’ housing and cars
• To assist the Managing Director in processing the claims
• To assist the Managing Director in terms of administrative functions
• To prepare the memo related to the official announcements
• To update the SOCSO portal
• To provide clerical support to the team eg : checking of invoices, receipt of Courier