Job Details

Job Responsibilities:

• Serve as the primary point of contact for the Director, facilitating communication with internal employees and external stakeholders.
• Draft letters, emails, reports, and correspondence on behalf of the Director, ensuring that all inquiries are addressed promptly and efficiently.
• Act on behalf of the Director when necessary, making informed decisions, delegating tasks, and meeting with external clients as authorized.
• Work closely and effectively with the Director to keep him informed of upcoming commitments and responsibilities, following up as needed.
• Foster effective communication and maintain trust and support between the Director’s office and staff in his portfolio.
• Execute project work and administrative tasks to support ongoing business operations, including information collation, document formatting, meeting organization, and presentation development.
• Prepare agendas, take meeting minutes, distribute them, and diligently track all required follow-up actions.
• Arrange travel logistics, prepare expense reports, and ensure all necessary items are ready.
• Exercise sound judgment in managing priorities, ensuring effective appointment scheduling and smooth management of the Director’s schedule.
• Perform other ad-hoc tasks as assigned from time to time.

Job Requirements:

• Must possess at least a Bachelor’s Degree/Professional Degree in Business Studies/Administration/Management, Commerce, or equivalent
• At least 2 years of working experience as a Personal Assistant or Executive Assistant
• Must demonstrate a high level of integrity, discipline, and meticulousness, with the ability to work independently
• Ability to maintain confidentiality and exercise discretion
• Excellent resourcefulness and time management skills
• 5.5 working days (Saturday: half day)