Job Details

Job Responsibilities:

• Assist HOD with daily operations and administrative tasks
• Handle daily Sales Tax Invoices and Delivery Orders as required
• Upload Sales Tax Invoices into customer portals/websites and record reference numbers
• Distribute approved debtor invoices and follow up on acknowledged delivery orders with engineers
• Manage customer progressive claims
• Update company website with latest completed projects
• Perform general administrative duties: filing, photocopying, scanning, and uploading documents to server and SQL
• Maintain ISO documentation and act as ISO DCC administrator
• Implement and manage an organized filing system for company records
• Prepare quarterly data analysis for the Project Department
• Communicate effectively with customers and internal teams
• Organize and prepare for weekly, monthly, and quarterly management meetings
• Perform monthly debtor statement reconciliation
• Liaise with customers for payment follow-up and collection status
• Update customer payment records in SQL system, Budget Sheet, and Pending Job List
• Prepare monthly presentation slides for management meetings
• Issue project handover certificates
• Coordinate sales orders and sales forecast meetings

Job Requirements:

• Minimum SPM or Diploma in any related field
• Strong ability to prioritize tasks according to company needs
• Proactive reporting and follow-ups with HOD on outstanding issues
• Proficient in Microsoft Office (Excel, Word, PowerPoint)
• Knowledge in ISO 9001 is an added advantage
• Analytical skills to identify and resolve discrepancies effectively
• Willing to learn and take on new challenges
• Self-motivated, responsible, and able to work independently

Job Benefits:

• Bonuses and performance-based incentives
• Allowances provided
• Personal Accident (PA) and Medical Insurance coverage