Job Details

Job Responsibilities:

1. Administrative & Customer Handling

• Handle K1 & K2 documentation and coordinate with authorities for customs clearance
• Manage documentation for foreign worker hostels and liaise with relevant authorities
• Prepare and process Delivery Orders (DOs) and Purchase Orders (POs)
• Issue purchase requisitions for office and production stock items
• Maintain and update attendance records, leave applications, and overtime summaries
• Assist in onboarding and orientation for new employees
• Act as a liaison between customers and production teams to ensure smooth communication and timely deliveries

2. Production Support & Coordination

• Assist in scheduling and coordinating production plans to meet customer demand
• Track stock levels and assist in inventory control and restocking activities
• Monitor and update production data to ensure efficiency and quality compliance
• Provide backup support to the Production Manager in overseeing workflows
• Coordinate with suppliers to ensure timely procurement of production materials

3. Compliance & Reporting

• Maintain accurate records for employee attendance, leave, and overtime for payroll
• Ensure compliance with company policies and workplace safety regulations
• Prepare and submit monthly reports on stock, procurement, and administrative functions
• Support internal and external audits by ensuring proper documentation is in place

Job Requirements:

• Education: Minimum Diploma in Administration, Business Management, or Production-related fields.
• Experience: 1–2 years of experience in administration, production coordination, or a related role
• Technical Knowledge:
  • Basic understanding of production planning and inventory control
  • Familiarity with HR documentation and compliance (K1/K2, hostel registration, payroll prep)
• Software Proficiency:
  • Microsoft Office (Excel, Word).
  • Production management software or ERP systems.
• Communication Skills:
  • Good coordination skills for dealing with both internal teams and external parties
  • Attention to detail and a proactive attitude in handling responsibilities

​Job Benefits:

• EPF&SOCSO are provided