Job Details

Location: Bukit Gasing Petaling Jaya, Selangor
Work Days: 5 days (9am-6pm)

Job Description : 
As aLegal / Admin Clerk at K.S. Ong & Co., you will provide essential support to our legal team and ensure smooth daily operations of the firm. Your responsibilities will include:

• Preparing, formatting and filing legal documents, pleadings, affidavits, agreements, correspondences and submissions.
• Maintaining and organizing case files, client records and document archives accurately and confidentially. 
• Handling administrative tasks: data entry, managing incoming/outgoing mail, scanning, copying, courier coordination, and general office support.
• Assisting lawyers in preparing for client consultations, hearings, or conveyancing matters (if applicable), including liaising with clients, banks, government agencies, agents, or other relevant parties. 
• Scheduling and coordinating appointments, court dates or meetings; ensuring all deadlines and filings are tracked and met. 
• Providing excellent client service when required welcoming visitors, answering calls or queries, and directing appropriately.

Job Requirements :

• Minimum SPM, Diploma or higher is an advantage.
• Basic computer literacy: MS Office (Word, Excel, Outlook), document management, emails.
• Good command of English and Bahasa Malaysia (written & spoken).
• Additional languages (Mandarin / local dialect) are a plus.
• Strong organizational skills, attention to detail, and ability to handle confidential information with discretion. 
• Able to manage multiple tasks, meet deadlines, and work independently or as part of a team under moderate supervision. 
• Fresh graduates are welcome, previous experience in a legal or admin role is advantageous but not mandatory. 
• Good communication and interpersonal skills; client-service oriented; respectful and professional demeanor.

Benefits : 

• Competitive salary (details to be discussed during interview)
• Opportunity to gain hands-on experience in a reputable law firm ideal for career starters or fresh graduates
• Structured working hours, stable office environment
• Professional working environment with potential for growth and training
• Exposure to a variety of legal matters (litigation, conveyancing, corporate, etc.), valuable for building a legal-administrative career path
• Opportunity to work closely with lawyers, learn legal processes and document handling