Job Details

REQUIREMENTS:

• Degree in relevant or equivalent qualification from a recognized university
• At least 5 years of experience in secretarial support duties and office administration, healthcare experience preferred 
• Proficient in Microsoft Office
• Competent communications skills, both verbal and written 
• Good knowledge in healthcare setting

JOB DESCRIPTIONS:

• Provide administrative and secretarial support to the Department and Specialist Consultants to ensure that matters are resolved or managed in a timely manner so as to ensure smooth operations of the Department
• Provide coordination and supports on Clinical Governance Meetings (i.e. MDAC, Division Meeting, Sub-Division Meeting and etc)
• Facilitate the credentialing and privileging of specialist consultants practicing in the Hospital
• Attend to matters pertaining to Specialist Consultants and guide the team in resolution or channeled to relevant person or stakeholder
• Assist to draft, prepare memos/letters and ensure confidential documents are stored securely
• Coordinate with Quality Resources department on the paperwork preparation and submission for MOH license.
• Oversee and ensure doctors’ database are updated timely and accurately.
• Cross alignment and liaison support with other Departments in handling matters related to specialist consultants (eg. patient complaints, contractual issues, clinical services development feedback)
• Effective communication and collaboration with doctors and all parties concerned to ensure the best outcome
• Provide administrative support professionally to doctors
• Demonstrate good leadership, strategy planning and staff coaching