Assistant – Admin (Singapore)
Specialisation: Administrative / Clerical
Education Qualification: Primary/ Secondary/ O level
Work Location : Anywhere In Singapore, Singapore
Salary Range : S$ 2,400.00 – 3,000.00
Posted Date : December 04, 2023
Roles & Responsibilities
Responsibilities
- Support Executive and Manger to ensure timely renewal of contracts.
- Ensure information in the Maintenance database is up-to-date.
- Assist Executive and Manager to ensure preventive maintenance is performed according to stipulated schedule.
- Ensure service providers discharge their duties according to the terms and conditions of the service contracts.
- Ensure all the servicing done are captured in the maintenance database.
- Support Transport requests by utilizing driver’s time slots.
- Ensure all transport requests are entered into Optimo Route App.
- Ensure sufficient amount in the cash card to support every trip.
- Prepare vehicle for inspection prior to renewal of road tax.
- Timely renewal of insurance policy and road tax for vehicles.
- Arrange for necessary inspection prior to renewal of license / certificate for relevant equipment and system.
- All licenses / certificates to renewal before expiry.
- Ensure License / Certificate database is up-to-date.
- Work with Maintenance Team to housekeep maintenance bay fortnightly.
- Raise appropriate form to seek approval before disposal of condemned items.
- Arrange for Recyclable contractor to remove approved condemned items from site within stipulated time frame.
- Perform proper and timely filing in hardcopies and deposit in departmental cupboards and or softcopy in departmental Shared folder.
- Help Executive and Manager to source quotations for works / goods and award accordingly.
- Ensure goods deliver within stipulated timeline and tally with orders in terms of quantity and quality.
- Support the department’s administrative needs.
- Cover Reception counter in the absence of the Receptionist.
- Undertake any other duties assigned by the Senior Executive, Assistant Manager, Senior Manager or Head of Centre (HOC).
Requirements
- Minimum “N” or “O” Level qualification
- At least 2-3 years of relevant experiences. Possesses healthcare working experience will be advantage.
- IT savvy; familiar with MS Office suite and able to engage various stakeholders etc.
- A team player.
- Able to multi-task and work independently
