SECRETARY, CISO OFFICE (SINGAPORE)
About Certis
Certis is a leading outsourced services partner that designs, builds and operates multi-disciplinary smart security and integrated services. Our multi-service offerings leverage our strong heritage in security, and are augmented by applied AI solutions. These solutions are part of our comprehensive technology development and systems integration capabilities that are fully cyber secure by design. By empowering our people, our goal is to enable our communities to stay safe and thriving. We offer a broad range of opportunities and career pathways for our people to grow and explore their potential. We believe that people, equipped with innovative thinking and technological capabilities will make our world safer, smarter and better.
Life at Certis
If you are a passionate individual looking for opportunities to expand your skills, and purposeful work instead of just a ‘job’, we would love to hear from you. At Certis, no two days look alike. Our work calendars are filled with chances to collaborate with others, and bring new initiatives to life. Whether you’re looking to improve a process, or have an innovative idea awaiting a technology solve, we want you to bring your ideas to the table. We are a close-knit team that looks out for each other, works hard to get the job done, and encourages each other to grow – the perfect place for you to grow your career!
Responsibilities we will trust you with:
- Ensuring the highest level of confidentiality and integrity when dealing with all private and confidential matters.
- Managing the calendar of the Head of Department and Senior Executives.
- Arranging and coordinating periodic meetings with internal/external counterparts.
- Coordinating and making bookings for business travel arrangements when required.
- Ensuring prompt and accurate processing of claims submissions for the Senior Executives.
- Supporting the department in general administrative duties and processes, such as organizing meeting schedules, raising requests, and following through in the areas of procurement, IT, manpower, as well as basic financial matters (e.g., processing invoices and submission of expense claims) and basic HR processes.
- Coordinating and administering staff transfers, on-boarding, and off-boarding for the department.
- Maintaining inventory for general office logistics, including ordering and replenishing stock for office stationery and pantry items.
- Initiating procurement requests and monitoring the status of requests.
- Handling travel requests/bookings for the department.
- Fulfilling other administrative support duties as needed.
Your areas of knowledge and expertise that matter most for this role:
- A Diploma/Nitec in any discipline.
- Preferably with prior secretarial and administrative experience.
- Organized, meticulous, and has an eye for details.
- Ability to multitask and work under tight timelines.
